A complete guide for corporate event planning!

A complete guide for corporate event planning!

Event planning is a big task that an event manager has to take care of. Whether it is a functional event or you are doing corporate event planning, there are many things you need to take care of. 

Events in the corporate world are suggested to have companies event, product or service launch, awarding staff and more reasons there. 

In addition, these corporate events bring the employees closer to each other. Also, it will help maintain the peace and a working environment much better. 

You must be aware of these events, as it also requires lots of effort to be planned and get successful. 

So, let’s discuss the same-

What is corporate event planning? 

Meeting planning is just one aspect of corporate event preparation. The conferences and meetings might increase your workload. Then also, you might be asked to plan a corporate event. 

This can be for conventions, client entertainment, exhibitions, and employee satisfaction, including incentive travel reward programmes, motivational events, team building activities, parties, and charity fundraising days.

Organising and carrying out a good corporate event takes a lot of work. Typically, it takes multiple phases and a number of organisational tasks over the course of several months.

The following information will help you understand how the corporate event planning industry operates:

Corporate Event Types

  • Event spending
  • Event purpose
  • venue selection
  • Event promotion
  • Participant involvement

Checklist for planning corporate events

As previously mentioned, corporate events can include company conferences, internal training seminars, team outings, and client hospitality. 

It is consequently preferable to evaluate business events in terms of their scale when making planning decisions.

Micro events, often called simple events, are scheduled for up to 100 participants and may take the shape of meetings or smaller training sessions.

These mini-events may only require the reservation of a venue, presentation equipment, break-out refreshments, and registration.

The term simple events might be deceiving, though, as organising an away-day or hospitality for 50 senior managers can be just as challenging as managing a conference for 500 people.

Small events –

100 to 250 delegates are considered small events. They could be departmental conferences, seminars, or training days.

Event planners may need to take care of the main stage schedule, many break-out sessions, lunch, refreshments, audio-visual equipment, online registration, and transportation.

More significant events make greater use of technology. They could be leadership summits for major clients to meet with senior leaders or company-wide gatherings for up to 1,000 attendees.

Event Budget

When doing corporate event planning, the available budget can influence every facet of arranging a corporate event, from the venue and speakers to the degree of cuisine, entertainment, technology, and staffing.

Determine whether your budget includes expenses or if it can be augmented by money from sponsors, exhibitors, or other sources of outside income.

Has this occurrence occurred before? If so, use the previous budget to create a baseline while making sure to account for inflation and changing demands.

Budget data from prior years can help paint a more accurate picture of what particular vendors will charge. Use them when asking vendors for first quotations to ensure you are not overcharged.

Leave a Comment